Resource planning system for project design organizations
Plan team capacity and track project costs in one system
HRP calculates how many people you need for a project and whether you will profit on it — based on building area and industry standards.
Deterministic calculation, not a black box
Department workload · Sep–Dec
plan, % of standard| Sep | Oct | Nov | Dec | |
|---|---|---|---|---|
| Chief project engineer | 85 | 95 | 100 | 110 |
| Lead architect | 100 | 120 | 135 | 110 |
| Chief structural engineer | 90 | 95 | 100 | 105 |
| HVAC specialist | 70 | 85 | 95 | 100 |
| Lead plumbing engineer | 80 | 90 | 65 | 60 |
| BIM manager | 40 | 55 | 85 | 90 |
Implemented at a 50-person design firm · Questions are answered by developers, not a call center
How teams start working with HRP
Three typical tasks — choose yours, we will show the solution at the demo.
Fee proposal calculation
Resource plan and project cost — in 2 hours, not a week. Enter the building parameters — HRP calculates hours by discipline, team composition and margin. Meet every proposal deadline.
Show on my projectProject margin control
Each project margin — in real time, not in the annual report. HRP collects cost from actual payroll and timesheets and shows where a project goes into the red, while it can still be fixed.
Show on my portfolioHiring planning
Who to hire in 3 months — by numbers, not feelings. HRP sums workload across all projects considering vacations and shows deficit by specialty for months ahead.
Show forecastPain points of project organization managers
What prevents controlling the business of an architecture or engineering firm and making data-driven decisions
No complete picture of team workload
The manager does not see the real utilization of engineers and architects in one window. Spreadsheets become outdated faster than they are updated.
Project profitability is unknown
It is impossible to accurately calculate project profitability without labor cost data from payroll systems and real rate accounting.
Manual planning takes days
Creating a resource plan for a new project requires 3–5 days of work by the project manager or planner — but the proposal deadline will not wait.
No workforce demand forecast
With portfolio growth, it is impossible to predict how many engineers, architects or specialists need to be hired in the coming months.
A Russian system for project and resource management
HRP replaces spreadsheets and manual calculations where MS Project is overkill. A tool for decisions based on objective data on projects, workload and economics.
Calculates the plan itself
Need for specialists and hours is calculated from building area and standards, not entered manually. What takes a lead architect 3–5 days, HRP does in hours.
Knows the industry out of the box
Documentation sections, design stages, positions and starting standards are already in the system — you don’t start from zero or spend months configuring a generic tool. From the first closed contracts, the algorithm calibrates standards to your team.
Spots staffing gaps month to month
The Staff tab immediately shows who is overloaded and which specialists are missing for current projects. Rebalance, hire, reassign — the decision is visible right away.
Finds bottlenecks on its own
Bottlenecks are found by math: overloads, staffing gaps, deviations — across five categories. AI explains each one: what happened and what to do.
Forecasts workload ahead
A mathematical forecast based on the burn rate draws the cost curve "plan / actual" 3–12 months ahead — overrun or savings are visible months before the report.
Money: plan and actual in one window
You upload standard accounting reports — the system builds the contract, estimated cost, actual payroll and margin per company and per project. No changes to your accounting system required.
Launch in 1–2 weeks
Works from the browser, no platform or extra licenses. Training takes 2–3 hours, transparent subscription pricing instead of a license bundle and an implementation project.
HRP implementation in a design firm in 1–2 weeks
Simple process from setting up directories to getting the complete picture of team utilization and project economics
Setting up directories
Positions and rates, man-hour standards per 10,000 m², production calendar, vacation and sick leave — we set up the database for your organization once.
Loading projects and contracts
Structure: project → building → contract with parameters and deadlines. The system automatically calculates the need for engineers for each discipline.
Automatic resource allocation
Algorithm distributes employees across contracts considering vacations, skills and current workload. Project managers see who is free and who is overloaded.
Plan/fact control and analytics
Dashboard shows plan/fact, deviations, workload, project cost and margin. Make decisions based on numbers, not feelings.
Pricing
Flexible plans for your team. All terms are negotiable.
Note: All plans include system setup, training and support. Contact us for a custom quote based on your team size and requirements.
Frequently asked questions
The "Professional" plan — up to 35 users. If you grow to 36+ within a year, you move to Enterprise without reinstalling or losing data.
Instead of "try it yourself" — we give you a free demo on your own data: we calculate the plan and cost for one of your typical contracts. It is more revealing than a sandbox interface.
The system is flexible and customizable to your process. At the demo we discuss your specifics: contract types, document structure, rates — all configurable. For complex business processes custom development is available — we will discuss it separately.
Once a month you export three standard reports from 1C:Payroll and upload them to HRP. The system matches employees automatically, calculates the full payroll cost (with taxes and contributions) and the actual cost of each project — including overhead and general expenses. The contribution rate and overhead structure are configurable to your accounting policy. Data is never silently overwritten: re-uploading a period requires an explicit decision. No connectors or custom 1C development are needed; there is an API and a Telegram timesheet bot for the rest. Need a direct integration — let’s discuss it at the demo.
The core numbers — plan, hours, cost — are calculated by a deterministic algorithm based on standards; AI does not take part in this calculation. The AI advisor works on top: it explains deviations and suggests standard adjustments — every suggestion comes with a rationale for the data behind it. You apply changes: no number changes without human confirmation (or an autopilot mode you explicitly enable, with an audit log).
During rollout we fill in the reference tables together with you. After that the system suggests standard adjustments based on actual data — you confirm with a click or enable autopilot mode. A real example: a client reviewed the first auto-corrections once, confirmed the quality, and enabled autopilot — after that standards update without human involvement, and every change is logged in the audit log.
Nothing beyond the subscription. Implementation and training are included; no integrators, separate contracts or software markups are needed — the rollout is run by the product team in 1–2 weeks.
More questions? Message us on Telegram or open the full list — 20+ more questions and answers
Ready to see the complete business picture?
Book a free demonstration and get an economic effect calculation.
We will show on your data
We will calculate the plan and cost for one of your typical projects — compare with how it is organized now.
Book demo on your data